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Using a Job Description as a Multifaceted Tool at Your Firm

Effectively developed employee job descriptions summarize the roles and responsibilities of each team member in your firm providing them with the foundation needed to reach desired goals and outcomes.

We outlined the components job descriptions should include in our blog, “Learn why Job Descriptions are Essential for Overall Effectiveness at Your Firm.” https://aeschlapia.wordpress.com/2012/03/30/learn-why-job-descriptions-are-essential-for-overall-effectiveness-at-your-firm/

Understanding each component and realizing their value will aide you in modifying and updating job descriptions by:

  • Establishing the role that each position plays in attaining overall firm goals
  • Determining how critical each job is
  • Deciding how positions in your firm interact with one another
  • Defining current employee roles and identifying the characteristics and skill base needed
  • Attracting qualified new candidates and aide in hiring
  • Evaluating performance accurately based on the expectations of the position

A job description needs to provide a positive impact fostering consistency and clarity for everyone involved.  Creating, reviewing and updating job descriptions should be included in your overall business strategy.

Using Job Descriptions as a Multifaceted Management Tool

Although job descriptions are utilized as a valuable hiring tool, a well-crafted job description should be used as a communication tool and a means to review other workplace functions such as:

  • Performance management:  Set measurable and attainable performance goals      based on the duties included in the job description.
  • Training and team development:  Review each job description      for areas that can be used in training and team development workshops.
  • Salary:Outline a compensation program that shows      minimums and maximums for each position in your firm.  Doing so will demonstrate growth      potential for your team member resulting in increased production, loyalty      and overall job satisfaction.    
  • Incentive Plans:  Use your job descriptions as      a baseline for salary;  include      incentives and rewards for employee’s performance levels that go above and      beyond.  
  • Discipline:  If an employee is not meeting      the requirements set forth in the job description, schedule a meeting to review      the requirements and focus on areas to aide them in      achieving goals effectively.

Flexibility is the key when it comes to creating and modifying job descriptions.  Consider creating broad-based descriptions utilizing attachments which delve into the specific tasks required of each employee.  A more generic job description is easier to maintain and won’t require a complete modification as minor changes that takes place.

How often do you use or refer to the job descriptions at your firm?  I’m curious?

Contact us for assistance in developing job descriptions that can be used as a multifaceted tool at your firm.

Follow us as we explore each of Ironstone’s Fundamental 4™!

  • Strategic Planning
  • Business Development
  • Operational Effectiveness
  • The Human Element

You won’t want to miss our next in the series:  Strategic Planning-Business Plan

• Email us at info@ironstonehq.com
• Call our office at 800-917-8020
• Connect with us:

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1 Comment

Knowledge Is Power

Knowledge Is Power, but Fruitless if Poorly Communicated

Good communicators are those who can listen just as well as talk. Fostering growth of your team members while attending to your individual growth is one of the best qualities of a good communicator. When you truly listen to team members, they feel validated and you will be providing a supportive, compassionate environment that employees can develop and thrive in.

Linking Communication To Your Business Strategy
Everyone wants to be heard. Most firms (over 95%) do not have a formal and comprehensive communication strategy in place. However, most organizational leaders will agree that linking communication to your business strategy is essential to effective and consistent business operations.

Effective communication in your firm will contribute to your organizational success in many ways, such as:
• Building employee morale, satisfaction, & engagement
• Helping employees understand the terms & conditions of their employment
• Developing employee commitment & loyalty
• Providing employees with a voice—an increasingly meaningful issue for employees
• Reducing chance for misunderstandings and potential grievances and lawsuits
• Creating greater efficiency and reducing costs

It is inevitable that companies with effective communication financially outperform those that do not.
Having a powerful and successful employee communication program takes more than just having the right tools in place. It requires building a strong foundation to ensure that employees understand their role in your firm.

The #1 key factor in developing effective communication:
You need to view communication as a critical factor to the overall success of your firm
and key to changing employee behavior.

Building a Communication Strategy
Developing a communication strategy begins with linking communication to the strategic plan of your firm, including your firm’s mission, vision, values, strategic goals and objectives; as well as your brand.

Your communication strategy should include:
• The roles of key leaders
• A budget that allows for the use of various types of communication channels
• A process by which leaders evaluate any particular situation driving the need to communicate
• A method for generating feedback

Avoid the misconception that communication is only about delivering messages to employees about business issues, policies and procedures. Two-way communication plays an essential role in your comprehensive strategy.   As a leader in your firm it is vital to train employees and provide tools needed to continually develop better communication skills.

Our experience and expertise in developing communication strategies will aide your firm in team efficiency and effectiveness. Ironstone has tools available such as the Myers-Briggs Personality assessments that will help you understand and convey meaningful information and express ideas effectively to attain a deeper level of understanding.

We specialize in identifying gaps in your existing plan and will collaborate with you to develop solutions that are parallel to achieving the results you desire.

Contact us for assistance in starting and improving your Communication Strategy. We want to hear from you! Share your best ideas here! What services do you provide that are unique from your competitors? We always love hearing from you!

Follow us as we explore each of Ironstone’s Fundamental 4™!
• Strategic Planning
• Business Development
• Operational Effectiveness
• The Human Element

You won’t want to miss our next in the series: Strategic Planning-Strategic Alliances
• Email us at info@ironstonehq.com
• Call our office at 800-917-8020
• Follow us on twitter @ https://twitter.com/#!/AndreaSchlapia
• Join us on Facebook! https://www.facebook.com/IronstoneCommunications
• Connect with us on LinkedIn @ http://www.linkedin.com/profile/view?id=29647364&trk=tab_pro